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Tender Reference:ASPIRE 017-2016

Supply, delivery and installation of Sign Boards

The purpose of this RFQ is to appoint a suitable service provider to supply 10 (ten) No Dumping sign boards printed with the relevant artwork (supplied with the RFQ), to deliver these sign boards to the relevant areas and install these sign boards by cementing them into the ground.

ASPIRE’s evaluation and selection process is based on ASPIRE’s procurement policy. Submissions will be evaluated on experience and expertise, before proceeding to price and BBEE status level points. However, it must be noted that functionality will only be used as a pre-qualification basis and the score allocated will not be carried forward to the final score.
Bidders must note that an overall minimum of 50% must be scored to be classified as responsive, and to proceed to the price and BBBEE status level points assessment. Bidders that score less than 50% overall will be seen as non-responsive and will not be considered further.

The final score of bidders will be calculated by adding points awarded for B-BBEE Status level of contribution and the points scored for price.

The duration of project is one month, commencing from the date of appointment.

Completed quotation documents must be placed in a sealed envelope clearly marked ASPIRE RFQ 017-2016 Supply, Delivery and Installation of Sign Boards. These must be deposited in the Tender Box of ASPIRE situated at the reception area of Main Office Building, No 6 Princes Road, Vincent East London, by 25 July 2016 at 11am.

ASPIRE retains the right to cancel the procurement, if deemed appropriate for whatever reason, without interacting in any discussion with Tenderers.

Please refer all enquiries to Project Manager: Mr Mceleni Maphem Tel: 043 721 2070 during normal office hours (08:00-16:30) Monday to Friday.


1. Original SARS tax clearance certificate
Please note that if copies of tax clearance certificates are not valid as per SARS, they will not be accepted by ASPIRE. Failure to provide the original tax clearance certificate will result in the quotation being disqualified.
2. Proof of address
Please note the following:
a) If the business is operated form the residence of one of the directors, an affidavit, certified, must be submitted stating the address of the business premised.
b) If the premises from where business is conducted or where a director is residing, is leased a copy of the lease agreement or an affidavit must be submitted.
3. Latest copy of rates, taxes or services account or letter of good-standing issued by the respective municipality.
Please note the following:
• The Rates and Taxes invoice cannot be older than 3 months. If Rates and Taxes are in arrears for more than 3 months, the quotation will be disqualified.
• If the business is operated from the residence of one of the directors, or is leased, an account for the director or letting agent will be accepted.
4. The quotation page must be signed.
5. A certified copy of B-BBEE status level verification certificate must be attached. If not attached no points for BB-BEE will be awarded.
6. All prices alternations must be signed for by the Bidder confirming that such changes were made by the Bidder.
7. Use of tippex is prohibited.


1. All goods or services purchased will be subject ASPIRE SCM policy and procedures. A copy of said conditions is available upon request.
2. All purchases will be made through an official order form. Therefore no goods must be delivered or services rendered before an official order has been forwarded to and accepted by the successful bidder.
3. All prices quoted must be inclusive of value added tax (VAT). Suppliers who are not registered for VAT will be treated as Non VAT vendors.
4. All prices submitted must be firm. “Firm” prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT and any levy related to customs and excise.
5. Quantities are given in good faith and without commitment to Aspire. ASPIRE reserves the right to increase or reduce the quantity to be in line with the set threshold for quotations prescribed in the SCM policy.
6. Bids submitted are to hold good for a period of 60 days
7. Original valid SARS Tax Clearance Certificate/ proof of registration from SARS should be submitted
8. Declaration pages must be fully completed and signed
9. Bidders are required to register on the ASPIRE supplier database. Application for registration can be done electronically by logging in at and following the registration process. Bidders should note that the registration will be complete upon physical submission of original documents.
10. All bids to meet the minimum score of 50% overall in functionality scoring to proceed to price evaluation
11. Late, incomplete and electronically or faxed submissions will not be accepted


The Terms of Reference are available by contacting:
Mceleni Maphem
Phone: 043-7212070
Completed tender documents must be delivered to the Aspire reception at 6 Princes Rd, Vincent, East London not later than 25 July 2016 at 11h00

Preferential Procurement Policy Framework Act (PPPFA)

Price 80 Points
BBBEE status level of contributor Maximum of 20 points
Total 100 points

Points will be awarded to a tenderer for attaining the BBBEE status level of contributor in accordance with the table below:

BBBEE status level of contributor Points
1 20
2 18
3 16
4 12
5 8
6 6
7 4
8 2
Non-compliant contributor 0
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