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Tender Reference:ASPIRE 014-2016

NRM Occupational Medical Check-ups


The purpose of this RFQ is to identify and appoint suitable occupational health professional to perform on-site occupational medical check-ups of 350 Aspire Natural Resource Management project beneficiaries at the following sites: Diya, Shixini (Willowvale), Ngqamakhwe, and Qwaninga (Willowvale).

The purpose of this RFQ is to appoint a suitable occupational health professional to perform occupational medical check-ups of the Aspire Natural Resource Management project beneficiaries.

Services to be provided:
Perform on-site individual occupational medical check-ups of 350 beneficiaries who are working in the Natural Resources Management project. These beneficiaries are involved in the removal of invasive alien vegetation species in the open veld and forests. The on-site examination must amongst other cover the following:
• Full physical examination
• Vision screening
• Lung function test
• Audiometry screening
• Cholesterol
• Blood pressure
• Glucose
These participants are located in the following areas:
o Diya - 81
o Shixini - 96
o Qwaninga - 96
o Ngqamakhwe - 77


ASPIRE’s evaluation and selection process is based on ASPIRE’s procurement policy. Submissions will be evaluated on functionality, before proceeding to price and BBEE status level points. However, it must be noted that functionality will only be used as a pre-qualification basis and the score allocated will not be carried forward to the final score.
Bidders must note that an overall minimum of 70% must be scored for functionality (Experience and Expertise and methodology combined) to be classified as responsive, and to proceed to the price and BBBEE status level points assessment. Bidders that score less than 70% overall will be seen as non-responsive and will not be considered further.
This RFQ requires a professional services from an accredited occupational practitioner. The tenderer must specify which team member(s) will be allocated to this contract and submit individual curriculum vitae (CV’s) and accreditation status for these team member(s), as well as indicate who will be the lead team member. Companies and individuals are also encouraged to submit a company profile / individual profile indicating the experience in the field and accreditation status.


1. Original SARS tax clearance certificate
Please note that copies of tax clearance certificates are not valid as per SARS and they will not be accepted by ASPIRE. Failure to provide the original tax clearance certificate will result in the quotation being disqualified.
2. Proof of address
Please note the following:
a) If the business is operated from the residence of one of the directors, an affidavit, certified, must be submitted stating the address of the business premised.
b) If the premises from where business is conducted or where a director is residing, is leased a copy of the lease agreement or an affidavit must be submitted.
3. Latest copy of rates, taxes or services account or letter of good-standing issued by the respective municipality
Please note the following:
• The Rates and Taxes invoice cannot be older than 3 months. If Rates and Taxes are in arrears for more than 3 months, the quotation will be disqualified.
• If the business is operated from the residence of one of the directors, or is leased, an account for the director or letting agent will be accepted.
4. The quotation page must be signed.
5. A certified copy of B-BBEE status level verification certificate must be attached. If not attached no point for BB-BEE will be awarded.
6. Prices alternations must be signed for the Bidder confirming that such changes were made by the Bidder.
7. Use of tippex is prohibited


1. All goods or services purchased will be subject ASPIRE SCM policy and procedures. A copy of said conditions is available upon request.
2. All purchases will be made through an official order form. Therefore no goods must be delivered or services rendered before an official order has been forwarded to and accepted by the successful bidder.
3. All prices quoted must be inclusive of value added tax (VAT). Suppliers who are not registered for VAT will be treated as Non VAT vendors.
4. All prices submitted must be firm. “Firm” prices are deemed to be fixed prices, which are only subject to the following statutory changes, namely VAT and any levy related to customs and excise.
5. Quantities are given in good faith and without commitment to Aspire. ASPIRE reserves the right to increase or reduce the quantity to be I line with the set threshold for quotation s prescribed in the SCM policy.
6. Bids submitted are to hold good for a period of 60 days
7. Original valid SARS Tax Clearance Certificate/ proof of registration from SARS should be submitted
8. Declaration pages must be fully completed and signed
9. Bidders are required to register on the ASPIRE supplier database. Application for registration can be done electronically by logging in at and follow the registration process, bidders should note that the registration will be complete upon physical submission of original documents.
10. Declaration pages must be fully completed and signed
11. All bids to meet the minimum score of 70% overall in functionality scoring to proceed to price evaluation
12. Late, incomplete and electronically or faxed submissions will not be accepted


Please refer all enquiries to Project Manager: Ms Ntombokuqala Vena Tel: 043 721 2070 during normal office hours (08:00-16:30) Monday to Friday.


Completed RFQ documents must be placed in a sealed envelope clearly marked ASPIRE 014-2016 NRM Occupational Medical Check-ups. These must be deposited in the Tender Box of ASPIRE situated at the reception area of Main Offices Building, No 6 Princes Road Vincent East London.


The Terms of Reference are available by contacting:
Linda Nomkala
Phone: 0437212070
Completed tender documents must be delivered to the Aspire reception at 6 Princes Rd, Vincent, East London not later than 22 Febuary 2016 at 11h00

Preferential Procurement Policy Framework Act (PPPFA)

Price 80 Points
BBBEE status level of contributor Maximum of 20 points
Total 100 points

Points will be awarded to a tenderer for attaining the BBBEE status level of contributor in accordance with the table below:

BBBEE status level of contributor Points
1 20
2 18
3 16
4 12
5 8
6 6
7 4
8 2
Non-compliant contributor 0
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